Microsoft Teams migration requires meticulous planning to avoid expanding tenants and disrupting content
mIGRATION Microsoft Teams requires meticulous planning to avoid expanding tenants and disrupting content.
When 2 weather fronts converge, a storm is expected. This is where we see migrations nowadays when the application in question is Microsoft Teams. The growing rate of mergers and acquisitions is colliding with the increase in distance employment, creating the perfect storm for IT professionals.
What are the challenges of Microsoft Teams migration?
Things can quickly get out of hand if there is no preparation before migrating for a collaboration solution like Microsoft Teams.
However, if you take the time to understand the special challenges of migrating Teams information from one location to another, your migration will be much better. The first step is to proactively address the challenges of team expansion and content clutter.
The best strategies for migrating Microsoft Teams
A migration plan must be created before any data can be moved. This is your opportunity to create a data governance framework that will guide your organization through the migration process.
A strong plan starts with questions that will help managers think about moving. Who has access to data? How will permissions be implemented? Organizations should build “champions” in different parts of the company who understand user requirements and are allowed to build teams and channels to meet those requirements during planning.
Each migration should start with an inspection to make sure you understand what data and users need to be migrated. This is one of the most difficult aspects of a migration. You must decide before the program which data will not be moved.
Quite often, users have unrealistic expectations about how well the target environment would reflect the source. Inform stakeholders in advance that an approach to the move is seldom feasible.
When the inspection is complete, it’s time to establish a checklist before migrating. Your checklist should contain realistic actions to address any issues found during the audit, including how you intend to handle any team and channel naming disputes.
A strategy for testing QA and how post-migration authorization should work should be included in your pre-migration list. During the test, be sure to explicitly communicate to end users about data that will and will not be moved. This type of pre-migration communication is essential to keep expectations under control.
Once people understand the extent of migration, it is time to create training plans that are simply accessible and explicitly teach the best principles of data governance.
It is essential to keep the customer experience in mind at all times. This may seem obvious, but if the end user becomes disoriented in their new environment, all efforts to make your transfer pain-free will be in vain.
Migration can be difficult, especially in today’s climate. In addition, sharing this hard-earned information will help your organization to efficiently migrate teams and optimize their use in the future.
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